Job Description:

This position is responsible for facilitating the coordination of monthly, quarterly and annual events of the Chamber. Duties include budget management, volunteer coordination, monitoring event registrations, ticket sales and sponsorships. This position works with Chamber board members, staff, ambassadors, volunteers, event sponsors and vendors. This position is responsible for managing all logistics for the Leadership Jefferson Program.  Leadership Jefferson is a nine-month program designed to develop a diverse network of dedicated business and community leaders. Facilitated by a professional leadership team, the interactive workshops expose participants to local leaders and activists working to resolve critical issues facing Jefferson Parish. Specific session topics include education, healthcare, quality of life concerns, criminal justice, diversity, community involvement and economic development. Please note: this position is not responsible for the facilitation of leadership exercises or class activities.

Duties and Responsibilities:

• Plan four of the annual signature events including: Annual Meeting, Crawfish Boil, Business Leadership Awards Luncheon, and Golf Classic

• Manage all logistics for the Leadership Jefferson Program. Duties include budget management, class communications, managing the application process, scheduling sessions and booking activities and presentations, preparing materials for class, and coordinating with class facilitators.

• Work with the Jefferson Parish Economic Development Commission to plan the Prosper Jefferson Seminar Series

• Help as needed with additional major annual events, which include: Gala, Tour de Jefferson, State of Jefferson, Legislative Issues Breakfast, Mayoral Luncheon, and State of the Parish Address

• Work with Director of Investor Relations & Special Events to manage resources within each event budget ensuring goals are met

• Identify and contact potential vendors for job estimates

• Confirm events details with contracted vendors 2 weeks prior to all events

• Record attendee reservations and collect registration payments, assisted by other staff when necessary

• Register sponsors for events as confirmed with Director of Investor Relations & Special Events

• Coordinate logistics for sponsor benefits as needed (t-shirt sizes, promotional products, etc.)

• Track and report all invoicing for event attendance and sponsorships, excluding registrations for annual high investor agreements

• Responsible for assisting with the collection of all outstanding accounts receivable after events

• Organize volunteer positions for each event- design volunteer roles and manage all volunteer sign-ups and communication

• Attend all site visits throughout the event planning process and help build and dismantle event venues

• Update Chamber database/make corrections to members email addresses as needed

• Answer calls, identify needs, and transfer calls appropriately

Knowledge and Skills:

·         Bachelor’s Degree required

·         3-5 years of full-time experience

·         Sales experience preferred

·         Experience working at events required

·         Basic computer skills in Microsoft and database required

·         Detail oriented

·         General understanding of office work and equipment

·         Excellent oral communication skills

·         Excellent interpersonal skills

·         Excellent negotiating skills

·         Ability to be flexible with regard to business hours and accepting new responsibilities

·         Ability to handle multiple assignments simultaneously

·         Ability to lift/carry all event supplies

·         Ability to communicate and delegate all event responsibilities and collaborate with a team

·         Basic understanding of telephone etiquette skills

·         Excellent listening skills

·        Ability to work in a team environment and across many positions to achieve the goals of the organization as a whole