Performs a variety of clerical accounting duties in general accounting, accounts payable, or other assigned areas.

Enters, revises, and updates data in a computer terminal or personal computer or by filing documents, forms, and other materials in appropriate files; maintains and reviews logs, spreadsheets, lists, rosters, calendars and other records for accuracy and completeness; composes correspondence from oral and written instructions.

Answers telephones, provides information concerning the activities or procedures of the assigned office, takes and relays messages, makes appointments, and schedules meetings.

Receives, reviews, and verifies invoices, claims, receipts, warrants, incoming monies, and other documents; reconciles discrepancies as directed.

Coordinates and monitors the departmental record management and retrieval process, including supervised responses to public requests for department financial information, organization of department records for long-term storage and retrieval, scanning and indexing of departmental documents into an electronic database, and assisting other district staff in resolving records storage issues.
EMPLOYMENT STANDARDS

Knowledge of: Simple financial record-keeping methods and bookkeeping terminology, principles and practices; commonly used computerized accounting and budget software, including spreadsheets, databases and reporting; correct English grammar and vocabulary; modern business office practices, procedures and equipment.

Ability to: Operate computer and peripheral equipment, typewriter, calculator, copier and others, including the use of pertinent business software applications (e.g. Microsoft Office); learn the Standardized Account Code Structure rules quickly; assist other accounting personnel in preparing and processing a wide variety of financial data; perform mathematical calculations with speed and accuracy; read, understand and apply basic accounting principles and procedures; collect, calculate, verify and reconcile financial data accurately; use good judgment in resolving problems, prioritizing work, and informing supervisor of actions taken; complete assigned work within established timelines; operate a personal computer and peripherals; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing; operate a 10-key calculator by touch; work efficiently with constant interruptions.