POSITION TITLE: Accounting Technician

APPOINTMENT: Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.

ORGANIZATIONAL RELATIONSHIP: Reports directly to the Bursar and works closely with the Director of Accounting.

JOB SUMMARY: The Accounting Technician plays a key role in the Business Office by performing a wide range of accounting, cashiering, and budget functions. This position is responsible for accounts receivable, student account management, cashiering, reconciliations, budget monitoring, grant compliance, and the preparation of financial reports. The Accounting Technician ensures compliance with federal, state, and college policies, including FERPA, Generally Accepted Accounting Principles (GAAP), and grant regulations. The position also assists in preparing the college’s annual budget and financial statements, supports internal and external audits, and serves as a backup for key accounting operations. This role requires strong organizational skills, attention to detail, confidentiality, and the ability to work collaboratively within a diverse campus community.

Minimum Qualifications

Minimum:

• Associate degree
• • Substitution: Three years of experience in bookkeeping, accounting, payroll, or numerical computation.

Preferred:

• Bachelor’s degree in Business or Accounting
• Higher education experience
• Experience working in Microsoft Suites including Word, Excel, Outlook, etc.
• Experience with student fee set-up and billing
• Previous cashiering experience

Job Duties and Other Information

DUTIES AND RESPONSIBILITIES: Duties to include, but not limited to:

Cashiering & Accounts Receivable

• Process student payments daily in Banner, reconcile and balance assigned cash drawer, and prepare deposits within 24 hours of receipt.
• Post and reconcile accounts receivable, including scholarships and third-party contracts.
• Assist students and parents with account balances, payment plans, and 1098-T requests in compliance with FERPA.
• Adjust student accounts as approved by the Bursar and process related refunds or fee removals.

Budget, Reconciliations & Reporting

• Perform monthly bank reconciliations, daily bank reviews, and bi-weekly payroll reconciliations.
• Prepare and review budget adjustments, generate budget and expenditure reports, and identify variances.
• Support fiscal year opening/closing activities and ensure timely completion of monthly and yearly financial closings.
• Reconcile invoices, purchase orders, and requisitions; monitor open items for closure.

Grants Administration

• Establish grant accounts, reporting schedules, and reimbursement procedures.
• Serve as the college’s liaison with state, federal, and private grantors.
• Monitor grant budgets and expiration dates, review expenses for compliance, and prepare reimbursement requests.
• Maintain accurate grant accounting records, including ledger entries and cost analysis reports.

General Accounting Support

• Assist the Director of Accounting with accounts payable, purchasing, and payroll functions as needed.
• Support preparation of the college’s annual financial report and budget.
• Assist with internal and external audits by compiling schedules and supporting documentation.
• Ensure compliance with state travel regulations and review related requests.

Administrative & Departmental Support

• Manage scheduling and preparation of conference rooms at RPCC, including technology and supplies.
• Assist with departmental events, meetings, and other activities.
• Maintain confidentiality of sensitive financial and personnel data.
• Perform other duties as assigned.

Affirmative Action/EEO Statement:

River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees. River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at hr@rpcc.edu or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568). Benefits for unclassified employees are determined by the individual hiring authority.

Benefits for unclassified employees are determined by the individual hiring authority.