Description

The Administrative Assistant I supports the Law Business Manager, faculty, and administrative units by providing clerical, administrative, and basic budget-support functions. This role assists with day-to-day operations, financial processing, faculty support, student assistant coordination, and communication across the College of Law. Duties include document preparation, data entry, expense processing, scheduling, student worker coordination, and maintaining efficient office operations.

Examples of Duties

• Assist the Business Manager with collecting, organizing, and entering budget and expenditure data.
• Track expenses for Law Departments - faculty accounts, law library, advocacy center, and law journals.
• Process invoices, reimbursements, and payments; ensure documentation is complete.
• Maintain organized budget files, ledgers, and transaction logs.
• Communicate with Financial Affairs and Human Resources regarding payments, student employment, and budget-related tasks.
• Student Worker Support - assist with hiring and onboarding student workers - collect required forms and ensure accurate submission and maintain student worker schedules and hours as needed.
• Use Loyola systems such as LORA Self-Service, Colleague, Argos, Canvas, and Google/Microsoft Office Suites.
• Maintain shared spreadsheets, reports, and electronic files.
• Provide prompt, professional customer service to faculty, staff, students, and visitors.
• Maintain a neat, organized work area and proactively identify process improvements.

Additional Responsibilities:

• Assist the Law Faculty Administrative Assistant when needed
• Support special projects for the Business Manager or Dean.
• Other duties as assigned.

Typical Qualifications

• Minimum Highschool degree, GED, or equivalent. Bachelor’s or Associate degree preferred.
• Minimum one year of administrative experience required.
• Strong verbal/written communication and proofreading skills
• Fully proficient in Google Suite, Microsoft Office Suite especially word and excel, and ability to learn Loyola systems
• Strong organizational skills with the ability to manage multiple tasks.
• Professional demeanor, reliability and strong attention to detail.
• Ability to maintain confidentiality.
• Regular, in-person attendance required.

Preferred Qualifications:

• Experience in higher education or a business-related environment.
• Familiarity with systems such as QuickBooks, Colleague, NeoEd, Adaptive, or budgeting tools strongly preferred.

PHYSICAL REQUIREMENTS:

• Ability to perform job duties with or without reasonable accommodations.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an annual security report. That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.

Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.

To learn more details, visit our benefits page.