For nearly a century, Bollinger Shipyards has created a legacy as a leading designer and builder of high-performance marine vessels. We are renowned for delivering top-quality construction, manufacturing, and repair services with a commitment to safety and environmental responsibility.

POSITION OVERVIEW

We are seeking a dedicated ASC Project Assistant with at least 5 years performing project and/or administrative support duties. The candidate will coordinate and support project activities of the Program team in performing multiple project and administrative tasks. This position will be responsible for conducting research, maintaining project management tracking systems, coordinating with necessary vendors/service providers, drafting reports, managing program team correspondence, assist in ensuring projects tasks are completed timely in addition to various administrative functions such as generating presentation materials, planning meetings, etc. This position will be responsible for coordinating and overseeing government ceremonies for the assigned programs (ex. Christening, Government Dinners, Keel Laying, Steel Cutting Ceremony, Etc.).

REQUIREMENTS

• Minimum of 5 years performing project and/or administrative support duties
• Shipbuilding/manufacturing is highly desired

SKILLS

• Proficient in the use of computer software, such as MS Office (Microsoft Word, Excel, PowerPoint etc.), and SharePoint
• Able to produce accurate, timely, and quality presentations
• Ability to plan and schedule work assignments as directed
• Excellent organizational skills
• Excellent communication skills, including written and oral communication
• Ability to multi-task, prioritize tasks, and meet strict deadlines
• Attention to detail and problem-solving capabilities
• Basic understanding of material variances and other financial spreadsheets
• Knowledgeable in contract submittals
• Knowledgeable in Government Ceremonies

RESPONSIBILITIES

• Coordinates and supports project activities of the Program team in performing various project and administrative tasks
• Creates and develops accurate, timely, and quality visual presentations
• Conducts research in addition to compiling and typing statistical reports for the program department
• Organizes and maintains government and/or commercial project and contract filing system, and files correspondence and other records
• Maintains project management tracking systems, conducts research, coordinates with necessary vendors/service providers, drafts reports, managing program team correspondence, etc.
• Assists in ensuring projects tasks are completed timely in addition to various administrative functions such as generating presentation materials, etc.
• Creates reports that track information for PMs (including but not limited to: Material Variance Comparison Spreadsheet, Estimate at Completion Comparison Spreadsheet, Weekly Labor Reports, Excess Inventory Spreadsheet, etc.)
• Performs and oversees government and/or commercial program data management responsibilities IAW corporate date management processes
• Assists PMs with presentations for internal and external customers on various government and/or commercial program topics
• Coordinates and Oversees Government ceremonies for the assigned program (ex. Christening, Government Dinners, Keel Laying, Steel Cutting Ceremony, Etc.)
• Organizes and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Works independently and within a team on special nonrecurring and ongoing projects
• Act as a liaison with other departments and outside agencies
• Handles confidential and non-routine information and explains policies when necessary
• Prepares outgoing mail and messages, e-mail and faxes
• Creates and maintains database and spreadsheet files
• Composes and prepares confidential and routine correspondence, reports, and other complex documents, including Program Managers’ correspondence to customers
• Reads and routes incoming mail for program/department
• Reviews files and official records to ensure compliance with Company Quality procedures
• Other general tasking as required by the PM

• Competitive Pay
• Comprehensive Benefits Package
• Career Development
• Cutting-Edge Projects
• Positive Work Environment & Company Values