About this Job

PNO-916-010726-AP

At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond.

The Accountant 1 supports the organization’s financial integrity by overseeing expense reports and incurred costs, ensuring accuracy, compliance, and proper documentation. This role assists with financial recordkeeping and reporting while identifying trends and making recommendations that promote cost-efficiency and responsible use of resources.

The ideal candidate will possess strong attention to detail, sound analytical skills, and a foundational understanding of accounting principles. They will be organized, dependable, and capable of exercising good judgment while collaborating effectively with internal partners to support efficient financial operations. If you're ready to make an impact, apply today to join the Port of New Orleans Team!

Minimum Qualifications

• Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR
• Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR
• A bachelor’s degree with twenty-four semester hours in accounting; OR
• A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics; OR
• An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR
• Possession of a Certified Public Accountant (CPA) license.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Review and analyze invoices approved for payment for proper recording under Generally Acceptable Accounting Principles (GAAP) and Board policy. Prepares positive pay file for processed checks for upload to the bank and reviews the daily bank exception report for processing. Prepares wire and ACH templates for processing for electronic payments.
• Review and analyze bi-weekly payroll for proper recording including the allocation of payroll cost to capital projects and operating grants. Review processing for proper withholdings including pension, taxes, benefits, etc. and in compliance with payroll laws and Board policies. Maintain knowledge of payroll laws and regulations as they continue to evolve. Maintains cash management records in congruence with the month end payroll accrual.
• Maintains and coordinate Harbor Police Detail Fund by performing the following procedures: Manages the billing process and ensures information and computations are billed accurately and timely; reviews the payments and reconciles to the vendors' statements; makes necessary follow-ups on the outstanding account; reviews and confirms the detailed payment for police officer and ensures the timely disbursement; communicates and coordinates with the third party billing accountants or auditors, police officer, and management personnel to provide information and technical assistance needed to resolve problems. Analyses detail hours to ensure there are no conflicts with Board working hours.
• Compiles data and prepares required monthly reports for the management. Prepares the monthly financial statements in conformity with generally acceptable accounting principles (GAAP). Included in the development of the monthly financial statements are the preparation of journal entries, reconciliation of subsidiary ledgers and preparation of financial reports related to expenses.
• Maintains and review the Board's vendor accounts to make sure that they are updated with latest W-9 forms to determine if they are in compliance with IRS rules and regulations. Responsible for the preparation and filing of the following IRS forms: 1099-MISC, 1099-NEC and 1096 and handles all IRS correspondence.
• Prepare monthly and year-end closing procedures, review and analyze accounting transactions, audits accuracy of data and conduct sub-ledger account reconciliation.
• Assist in the coordination and preparation of the Board's annual audit of financial statements by external auditors through preparation of audit work documents and reports and research and analysis of accounting records and transactions. This also includes in the participation in the annual physical inventory of store inventories.
• Participate in the development of new accounting techniques in the design and implementation of accounting subsystems by working closely with the Board's IT and process improvement departments. Leads the implementation of new expense software and workflow systems within the accounting department.
• Other duties as needed.

Position-Specific Details:

• Appointment Type: Probational, Promotional, or Job Appointment
• Work Schedule: The position currently consists of working a forty (40) hour work week (Monday-Friday).

Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees. Employees have access to the following benefits:

• Medical / Dental / Vision Insurance
• Health Savings Account (HSA)
• Medical and/or Dependent Care Flexible Spending Account (FSA)
• Life Insurance options
• Long Term Disability Plan
• State of Louisiana LASERS state pension program
• Deferred Compensation Plan (457 plan) with employer match
• Paid Louisiana State Holidays; and paid Annual and Sick Leave
• Wellness Center located in the Port Administration Building
• Ship Shape Wellness Program

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Insurance Coverage

More information can be found at <https://info.groupbenefits.org/>

Parental Leave

Up to six weeks paid parental leave. More information can be found at <https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx>

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others