POSITION DESCRIPTION

Job Title: Accounting/HR Assistant Department: Administration Effective Date: 08/01/2023 Reports to: Human Resources Manager Revised Date: 12/08/2025

Job Summary: Provides clerical support for the Accounting and Human Resource Teams on a variety of administrative activities, which includes providing back-up for the Main Office Front Desk Receptionist, and Certified Payroll Coordinator. Additionally, this position applies accepted internal/external Human Resources (HR) and accounting procedures to the preparation and maintenance of human resources and accounting records, while keeping all information obtained during the performance of these activities secure and confidential.

Duties and Responsibilities:

• Main Office Front Desk Reception

1. 1. Performs the activities of the Main Office Receptionist in the absence of the primary Main Office Receptionist to include coordinating Paid Time Off, to ensure full coverage of the front desk.
   2. Runs equipment associated with the tasks assigned to the Receptionist including the operating the postage machine, folding machine (to assist in large mail-outs by AP, and HR Departments), and handling of overnight letters/packages.
   3. Maintains the daily courier schedule, i.e. knowing the whereabouts of the Company’s Courier to ensure prompt and timely hand-deliveries and pick-ups as needed.

• Human Resources Team

1. 1. Assists the Certified Payroll Coordinator in processing certified payrolls for assigned projects. Thoroughly understands what Davis Bacon is and applies that knowledge to the certified payroll process. Ensures timely and accurate completion of this critical task weekly. Asks questions and seeks to understand the databases used to process certified payrolls, i.e. CMIC, ASHTOWARE, and LCP Tracker. Brings issues, and concerns to the HR Manager’s attention.
   2. Assists the HR Craft Coordinators with clerical tasks associated with new hire onboarding.
   3. Assists the HR Manager with clerical tasks including scanning, and imaging of sensitive employee information in a timely manner.
   4. Assists the HR Manager with set-up and related activities associated with Main Office employee events, Company picnics, and other activities.
   5. Processes unemployment notices in the absence of Front Desk Receptionist.
   6. Performs other clerical duties for other departments as needed.

• Accounting Team

1. 1. Performs minor clerical activities as needed to support the Accounting Department.
   2. Performs clerical functions in support of the Accounts Payable Team, i.e. scanning and processing of invoices, folding and stuffing checks twice per week, and acts as a back-up to the AP/AR Teams on an as needed basis.

Knowledge, Skills and Abilities

• Ability to perform a volume of numerical detail work accurately.
• Ability to understand and follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with co-workers and the public.
• Seeks guidance and ask for support before acting.
• Demonstrated ability to meet deadlines and manage multiple priorities in a professional and effective manner to complete tasks to completion.
• Ability to commit and adhere to the Company’s values.
• Ability to learn and understand the Company’s software as well as software related to the processing of certified payroll, i.e. CMIC, ASHTOWARE, and LCP Tracker.
• Keeps confidential information strictly confidential, whether obtained verbally or in writing.
• Interest in obtaining applicable Human Resource certifications.

Qualifications

• High School Graduate (GED) or its equivalent
• Associate’s degree or some post high school education preferred.
• At least two (2) years' experience in accounting, human resources, or related field.
• A minimum of 3 years of previous work experience in the construction industry, or related industry.
• In the absence of construction or related industry experience, a minimum of 5 years of experience in performing accounting-related activities and/or Human Resources-related activities is required.
• Proficient in Microsoft Office products; including Outlook, Excel, and Word.