Phoenix Companies LLC is seeking a detail-oriented and proactive Administrative Assistant to support daily operations and ensure smooth office functioning. This role provides administrative and clerical support to management and staff, serving as a key point of contact for internal teams, clients, and vendors. The ideal candidate is organized, dependable, and able to handle a variety of tasks in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

• Manage daily office operations, including answering phone calls, responding to emails, and greeting visitors.
• Maintain organized digital and physical filing systems for company records and documents.
• Draft, edit, and prepare correspondence, reports, spreadsheets, and presentations.

Scheduling & Coordination

• Manage calendars for supervisors and coordinate meetings, appointments, and conference calls.
• Arrange travel logistics, accommodations, and itineraries when needed.
• Assist in planning company events, staff meetings, and vendor appointments.

Communication & Client Relations

• Serve as a professional and courteous point of contact for clients, partners, and vendors.
• Relay information accurately between departments within Phoenix Companies LLC.
• Handle inquiries and ensure timely follow-up on requests.

Operational & Project Support

• Assist with project coordination by tracking deadlines, preparing materials, and maintaining documentation.
• Support department workflow by generating reports, conducting basic research, and organizing data.
• Monitor office inventory, order supplies, and coordinate maintenance for office equipment.

Financial & Administrative Tracking

• Assist with processing invoices, expense reports, purchase orders, and basic bookkeeping tasks.
• Maintain accurate logs, spreadsheets, and operational records for management review.

Employees in the Administrative Assistant role at Phoenix Companies LLC gain access to a comprehensive and competitive benefits package designed to support their health, well-being, and professional growth.

1. Health & Wellness Benefits

• Medical, dental, and vision insurance
• Company contributions toward premiums
• Access to wellness programs and optional supplemental insurance
• Paid sick leave for personal or family medical needs

2. Financial & Retirement Benefits

• Competitive hourly wage or salary based on experience
• 401(k) retirement plan with company matching (if applicable)
• Paid holidays and paid time off (PTO)
• Eligibility for performance-based bonuses
• Direct deposit payroll

3. Work–Life Balance

• Monday–Friday business-hour schedule
• Paid vacation and personal days
• Flexible scheduling options when needed
• Supportive, team-oriented office environment

4. Professional Development

• Opportunities for training and skill-building
• Access to workshops, certifications, or continuing education
• Clear growth pathways within the company (Office Manager, Executive Assistant, etc.)

5. Employee Support & Perks

• Company-provided equipment and office resources
• Onsite or nearby parking
• Company events, team-building activities, and recognition programs
• A stable work environment with opportunities to contribute to company-wide projects

6. Job Stability & Career Growth

• Long-term employment opportunities within Phoenix Companies LLC
• Exposure to multiple departments (operations, finance, HR, property management)
• Ability to take on increasing responsibility for career advancement