SUMMARY

Under the supervision of the Manager of Billing Operations, incumbent in this position will be responsible for invoice preparation related to state, private (including hospital) and federal non-research contracts of the LSU Health Sciences Center in New Orleans.

RESPONSIBILITIES

Preparation of billing invoices funded by Federal, State and Private Agencies-• Prepares revenue invoices for state, private, medical and scientific grantor institutions on a monthly or quarterly basis, totaling over $150 million or roughly 1,000 invoices per annum.
• Collaborates with various departments within each school to ensure appropriate documentation (time sheets, call schedules, collection reports, etc.) is available in a timely manner in order to support invoices.
• Collaborates with various external facilities to ensure invoice preparation and support provided (related to multi-million-dollar invoices) are adequate, appropriate, and within the terms of the executed agreements.
• Compares timesheets received to the general ledger to verify expenses being invoiced for are
supported by timesheets and sign in sheets
• Calculates cost of services for reimbursement billings and compares to contract.
• Verifies the calculation of indirect costs and fringe benefits.

Monitoring of Contracts funded by Federal, State and Private Agencies-• Prepares ancillary final reports as required by contracting agencies.
• Prepares closing report and isolates any necessary account adjustments for contract termination.
• Collaborates with external facilities and various departments within each school in order to resolve invoicing discrepancies and facilitate timely invoice payment.
• Regularly communicates with various departments within each school to understand invoicing process specific to their contracts and gain insight into complexities of contract administration.

Peoplesoft Project Maintenance -Creates and enters new projects or updates existing project budgets according to contract agreements
• Initiates setup process to assign new chartstring and customer numbers
• Ensures executed contracts and accurate budgets are obtained from the user department.
• Prepares budget entries to establish contract budget into system.
• Provides budget revisions when necessary to reflect changes in amended budgets/contracts.

Project Reconciliation -Constantly monitors applicable projects in order to maintain zero balances throughout the year. Prepare year end supporting documentations to reflect that no surpluses or deficits remain.
• Reviews non-federal project close-out requests and prepares appropriate documentation to support transfer to residual balance funding source in accordance with university policy.
• Analyze all federally funded (direct or flow through) projects at year end for invalid surpluses or deficits to ensure compliance with audit resolution.
• Analyze the department specific surplus or deficit balances for the private hospital contracts to determine the appropriate split between the Dean’s office and individual departments.

Journal entries and AR entries-• Prepares monthly journal entry based on query results to reflect appropriate fringe benefit rate in the general ledger for all prior year retroactive salary adjustments.
• Prepares monthly journal entry to allocate non-contract related collection revenue to various departments within each school.
• Corrects improperly placed charges on ledgers and makes adjustments which provide an auditable trail of transactions.
• Consults with departments to isolate account where charges should be placed.
• Prepares journal entries to move charges to appropriate accounts.
• Verifies that charges are appropriate and if necessary cost transfer is attached.
• Generate year end accrual entries ($44M Hospital Contract Functional Reclass entry, revenue accrual entries for significant balances yet to be invoiced, etc.)

LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (HRMADA@lsuhsc.edu)

Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans – Benefits

Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits