Velocity Squared, LLC is seeking a highly organized and proactive Remote Executive Assistant to support our leadership team in the fast-paced Information Technology and Services industry. This role is essential in ensuring seamless daily operations and enabling our executives to focus on strategic priorities.

If you thrive in a dynamic environment, have exceptional communication skills, and excel at managing multiple tasks with discretion and professionalism, this opportunity is for you.

Key Objectives

• Provide comprehensive administrative support to executive leadership.
• Coordinate schedules, meetings, and communications to optimize efficiency.
• Serve as a reliable point of contact between executives, internal teams, and external partners.
• Manage confidential information with integrity and discretion.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings across multiple time zones.
• Prepare, review, and distribute correspondence, reports, and presentations.
• Arrange travel logistics, including flights, accommodations, and itineraries.
• Assist in organizing company events, board meetings, and team initiatives.
• Handle incoming communications, prioritize requests, and respond on behalf of executives when appropriate.
• Maintain accurate records and files, ensuring easy access and confidentiality.
• Collaborate with cross-functional teams to support project deadlines and executive priorities.
• Anticipate needs and proactively resolve scheduling conflicts or operational challenges.

Qualifications

• Minimum of 3 years experience as an Executive Assistant or in a similar administrative role, preferably within the IT or technology sector.
• Exceptional organizational and time management skills with a keen attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Slack, Zoom, or Google Workspace.
• Ability to work independently in a remote environment while maintaining a high level of accountability.
• Discretion and professionalism in handling sensitive information.
• Flexibility to adapt to shifting priorities and manage multiple tasks simultaneously.

• Fully remote work environment offering flexibility and work-life balance.
• Competitive compensation package.
• Opportunities for professional growth and development within a forward-thinking company.
• Collaborative and inclusive company culture.
• Access to cutting-edge technology and tools to support your success.