Position Title: Executive/Administrative Assistant
Employment Type: Full-Time / Part-Time
Location: Remote (Work-from-home option) or Hybrid (2-3 days per week in office)
Reports To: Executive Team / Operations Manager
Company: Novateus

About Novateus

At Novateus, we’re a forward-thinking company that strives to bring innovative solutions to the [industry—e.g., technology, consulting, design, etc.]. We focus on creating a collaborative, dynamic work environment where every team member’s contributions are valued. Our mission is to empower businesses and individuals with top-notch [products/services] that help them grow and thrive in today’s competitive landscape.

As we continue to grow, we’re seeking a reliable and proactive Executive/Administrative Assistant to join our remote team and provide top-level support to our executives and team members. This is a great opportunity for someone who thrives in a flexible, fast-paced work environment and enjoys helping others succeed.

Job Description

The Executive/Administrative Assistant will play a crucial role in supporting the executive team and ensuring smooth daily operations. This position requires a highly organized and detail-oriented individual who can manage multiple tasks efficiently, communicate effectively, and handle confidential information with discretion. You will assist with scheduling, correspondence, document management, and more to ensure the executives can focus on high-level strategy and decision-making.

Key Responsibilities

• Calendar & Scheduling Management: Coordinate and maintain executives' schedules, ensuring efficient time management and prioritization of tasks. Arrange meetings, travel, and appointments.
• Email & Correspondence Management: Manage and respond to emails and communications on behalf of executives, ensuring timely and professional responses.
• Document Preparation: Prepare presentations, reports, and other documents for meetings and client interactions. Maintain organized records of important documents.
• Project Support: Assist in managing and tracking various projects, ensuring deadlines and deliverables are met. Act as a liaison between executives and other departments.
• Travel Arrangements: Coordinate travel logistics, including booking flights, hotels, transportation, and creating itineraries for executives.
• Client Liaison: Act as a point of contact for clients, handling inquiries and ensuring excellent customer service.
• General Administrative Support: Provide administrative support for various tasks, including filing, data entry, and basic research.
• Confidentiality: Handle sensitive information with discretion and confidentiality.

Qualifications

• Experience: 2+ years of experience in an administrative, executive assistant, or similar role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and familiarity with tools such as Zoom, Slack, Asana, or Trello.
• Communication Skills: Exceptional written and verbal communication skills, with a professional and approachable demeanor.
• Time Management: Strong organizational and multitasking skills with the ability to prioritize tasks and meet deadlines.
• Problem-Solving: Ability to work independently, solve problems, and handle challenges efficiently.
• Attention to Detail: High level of accuracy in all tasks, especially with document management and scheduling.
• Confidentiality: Trustworthy and capable of handling sensitive information with discretion.

Pay Rate

• Hourly Rate: $30 - $50 per hour (depending on experience and qualifications)
• Overtime: Available as needed, in accordance with company policies.

How to Apply

If you’re an organized, self-motivated individual who thrives in a fast-paced environment, we’d love to hear from you! To apply, please submit your contact information, why you’re the perfect fit for the Executive/Administrative Assistant role at Novateus.

Why Join Novateus?

At Novateus, we value our employees and believe in fostering a work culture that promotes creativity, innovation, and personal growth. Whether you work remotely or in a hybrid arrangement, we ensure that you have the tools, resources, and support you need to succeed. By joining our team, you’ll be part of a dynamic and diverse company that’s committed to excellence in everything we do.

Equal Opportunity Employer

Novateus is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and encourage applicants of all backgrounds to apply.

Hybrid Position Details

• Hybrid Option: Employees who choose the hybrid option will be required to be on-site in any of our office in Louisiana [2-3] days per week. Hybrid arrangements will be discussed during the interview process.
• Remote Option: Employees can opt to work fully remote, with no in-office requirement.

Benefits

• Work-from-Home Flexibility: Full-time remote position, or hybrid (2-3 days per week in the office depending on location and preference).
• Health & Wellness: Medical, dental, and vision insurance after 90 days of employment (for full-time employees).
• Retirement Plan: 401(k) with company match after 6 months of employment.
• Paid Time Off (PTO): 15 paid vacation days, 5 sick days, and paid public holidays.
• Flexible Hours: Enjoy a flexible schedule that allows for work-life balance.
• Professional Development: Access to online learning platforms and reimbursement for job-related courses or certifications.
• Team Collaboration: Virtual team-building events, quarterly in-person meetings (for hybrid employees), and regular company-wide updates to keep you connected.
• Home Office Stipend: Financial support for setting up or upgrading your home office (e.g., equipment, software, or ergonomic supplies).
• Performance Bonus: Eligibility for annual performance bonuses based on individual and company performance.