Position Title: Virtual Assistant

Employment Type: Full-Time / Part-Time
Location: Remote (or Hybrid option available)
Reports To: Operations Manager
Company: Novateus

About Novateus

At Novateus, we’re committed to revolutionizing [industry] with innovative, customer-centric solutions. We believe in collaboration, creativity, and excellence. As a fast-growing company, we’re looking for a motivated Virtual Assistant to join our team and help streamline our operations, support our team, and improve overall efficiency. We value work-life balance and offer both remote and hybrid work options, providing flexibility for our employees.

Job Description

We are looking for an organized, detail-oriented, and tech-savvy Virtual Assistant to support our team at Novateus. In this role, you will manage administrative tasks, assist with client communications, and handle day-to-day operations to ensure the smooth running of the business. This is an exciting opportunity for someone who thrives in a dynamic, remote-first environment and is eager to help a growing company succeed.

Key Responsibilities

• Administrative Support: Manage and organize emails, schedule meetings, and handle calendar management for executives or teams.
• Communication: Respond to client and customer inquiries via email, phone, or chat, ensuring timely and professional communication.
• Document Management: Create, edit, and organize documents, presentations, and reports for team members and clients.
• Project Coordination: Assist with project tracking, timelines, and progress reporting, ensuring deadlines are met.
• Social Media & Content Management: Assist with social media management, content creation, and posting schedules.
• Data Entry: Maintain and update client information, databases, and CRM systems.
• Other Administrative Tasks: Assist with various administrative duties as needed to support day-to-day operations.

Qualifications

• Experience: Previous experience as a Virtual Assistant or in a similar administrative support role.
• Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). Familiarity with tools like Zoom, Slack, Asana, or Trello is a plus.
• Communication Skills: Excellent verbal and written communication skills with a professional and approachable demeanor.
• Time Management: Strong organizational skills and the ability to manage multiple tasks with a high degree of accuracy.
• Problem-Solving: Ability to proactively identify challenges and come up with solutions.
• Attention to Detail: High level of attention to detail and accuracy.
• Availability: Flexible working hours, but must be available for core business hours in [mention time zone].

Pay Rate

• Hourly Rate: $28 - $45 per hour (depending on experience and qualifications)
• Overtime: Eligible for overtime if working over standard hours.

How to Apply

If you’re a self-motivated, proactive individual with a passion for organization and customer service, we’d love to hear from you!
Please submit your contact details by using the application button, detailing your experience and why you’d be a great fit for the Virtual Assistant role at Novateus.

Why Work with Novateus?

At Novateus, we value our team members and strive to create a supportive, engaging work environment. Whether you're working from home or in a hybrid arrangement, we provide you with the tools, training, and resources you need to succeed. Join us and be part of a growing company that fosters creativity, collaboration, and growth.

Novateus is an Equal Opportunity Employer

Novateus is an Equal Opportunity Employer and is committed to diversity in the workplace. We encourage all qualified individuals to apply regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, or veteran status.

Additional Notes for Hybrid Positions:

• For hybrid positions, candidates should be located within Louisiana and be able to come to the office 2-3 days per week.
• Hybrid or Remote work arrangements will be discussed further during the interview process.

Benefits

• Work-from-Home Flexibility: Choose to work fully remote or hybrid (2-3 days in the office per week depending on location).
• Health Benefits: Medical, dental, and vision insurance after 90 days of employment (for full-time employees).
• Retirement Plan: 401(k) with company match after 6 months of employment.
• Paid Time Off (PTO): 10 paid vacation days, 5 sick days, and public holidays off.
• Professional Development: Access to online courses and training materials to support career growth.
• Team Building: Virtual team-building events, company-wide activities, and quarterly meetings to keep you connected with colleagues.
• Equipment & Technology: Stipend or provision of necessary equipment for home office setup (laptop, headset, etc.).
• Performance Bonus: Eligibility for annual bonuses based on individual and company performance.