Founded in 1933, Canal Barge Company (“CBC”) is a family-owned, independent marine transportation company headquartered in New Orleans, Louisiana. While retaining the tight-knit community of a family-owned company, CBC has grown into a diversified business with 850+ employees operating over 900 vessels. Our greatest strength is in providing dedicated bulk freight logistics within the rivers and canals of the United States, Gulf of Mexico, & Atlantic Coast. Dedicated to long-term mutually beneficial relationships and tailor-made customer service, CBC has a strong customer base made up of several Fortune 500 chemical and oil companies, as well as construction companies, fabricators, public utilities, engineering companies, and the United States Government (we are particularly proud of our ongoing work with NASA supporting U.S. Space Missions).

CBC is a leading company in the inland marine industry with a history of steady growth and an exceptional human & environmental safety record. We believe CBC’s Mississippi River transportation system is among the most efficient and environmentally friendly methods of transporting cargo within the United States.

Note: This is an in-person position located in New Orleans, LA

I           BASIC FUNCTION

To serve as an integral part of the CEO’s team providing professional and enlightened support to the CEO and the Senior Executive Assistant while functioning as a corporate resource and member of the Executive Administrative team.

II         MAJOR RESPONSIBILITIES & TASKS

Provide executive-level assistance to the efficient running of the CEO’s office, business and personal schedule and commitments:

1. Collaborate with the Senior Executive Assistant to manage the CEO’s personal appointments and schedule.

2. Handle all travel arrangements for the CEO, to include personal and family. Become the corporate expert on travel and advise Executive Administrative team on best practices.

3. Handle maintenance of CEO’s contact management resources.

4. Prepare expense reports for the CEO; review all incoming Executive Staff expense reports from for accuracy prior to approval by CEO.

5. Manage, track, and document company and CEO personal philanthropy and sponsorships.

6. Actively maintain and manage resource library and archive of company business and historically significant documents including speeches, presentations and photos in collaboration with the Manager of Corporate Communications. 

7. Maintain records and organize a coherent electronic and paper filing system of the CEO’s personal, family, community and industry affairs to ensure accurate recordkeeping and timely retrieval of needed information.

8. Maintain and ensure confidentiality of verbal and written information as required for the CEO and the entire organization.

9. Provide backup and coverage in event of Senior Executive Assistant absence.  
 

Provide corporate support for key strategic priorities and initiatives:

1. Assist CEO and team in executing CBC’s employee recognition programs, including service anniversaries, retirements, and special recognition.

2. Plan and coordinate corporate/company events.

3. Perform corporate-level projects and tasks as needed, and other duties as directed.

4. Act in accordance with CBC’s Business Philosophy and Code of Conduct. Be an Ideal Team Player and trusted partner.

III        TRAITS & ATTRIBUTES

1. Organized and precise, with an eye for accuracy and attention to detail while maintaining confidentiality.  Willing to ask for and give help to others.

2. Pro-active worker and communicator. Able to self-direct and take initiative; desire to carry projects and tasks to completion.

3. Collaborative and able to work in a team. Takes pride in team-based success and contributing to the success of others. Become a trusted business partner.

4. Excellent written and verbal communication skills:

a. Able to communicate effectively with both internal and external constituents.

b. Comfortable writing first drafts and proofreading documents and PowerPoint presentations.

5. Technologically savvy:

a. Significant knowledge of Word, Excel and PowerPoint.

b. Able to learn CBC Systems & Software: Microsoft 365 (Outlook, Teams, Cloud); Workday; Salesforce; Sinex; PARTS and accounting systems.

6. Experience planning company events, customer dinners, company meetings preferred.

7. Demonstrates mature judgment.

8. Provides a positive example to others within the company to reinforce the corporate culture.

III        RELATIONSHIP

The Executive Assistant/Corporate Operations Administrator is appointed by the CEO and reports to the Senior Executive Assistant.  The Executive Assistant/Corporate Operations Administrator is part of the Corporate Operations team and works most closely with the Senior Executive Assistant, the Director of Corporate Operations, and the Manager of Corporate Communications.  This position is also a member of the Executive Administrative (EA) team that coordinates and collaborates in supporting the entire executive staff and coordinates closely with Gulfside in helping to manage the personal needs of the CEO.

IV  EDUCATION & EXPERIENCE
1. The Executive Assistant/Corporate Operations Administrator should have high integrity, candor, openness to change, and the ability to work effectively under pressure.

2. Requires initiative, the ability to accomplish assignments in a timely manner without supervision, and the ability to exercise independent judgment to help solve problems.

3. Requires excellent oral, written, and interpersonal communication skills.

4. Excellent computer skills required. High proficiency in Powerpoint, Word, and Excel are a must. Must be technology-oriented.

5. Prior relevant experience as a personal or administrative assistant preferred.

6. Bachelor’s degree required.

V         OUTCOMES

Living up to these attributes and fulfilling these roles will create a sense of confident execution and business partnership characterized by consistently high quality and reliable outcomes, low drama and limited surprises.   The goal is to be a trusted partner who executes his/her responsibilities diligently and reliably, consistent with CBC’s culture and identity, thereby allowing the CEO and corporate staff to focus and spend increased time on their highest priorities and responsibilities.