Office Coordinator (PT)

Job Description

About Heirloom

Heirloom is a leading provider of large-format, luxury short-term rentals on the national level. Our unique focus on providing word-class accommodations to discerning groups of travelers in premier travel destinations, combined with a tech-enabled and data-driven business strategy, has allowed Heirloom to quickly carve out a unique space for itself within the highly competitive and rapidly evolving luxury vacation rental industry. 

Responsibilities:

This position is the “face” and voice of the company for our visitors and employees.  This role provides administrative support to the Heirloom Office. A successful candidate has a passion for people, is process driven and detail oriented. The Office Coordinator may complete or support any of the following tasks.

Logistics, Scheduling & Administration

• Support the planning and execution of employee engagement initiatives including, but not limited to: monthly meetings, holiday parties, office events, and company merchandise orders. 
• Coordinate and prepare for key communications and meetings as assigned: company wide meetings.
• Sort, distribute, and address all incoming business mail.
• Greets all visitors and clients courteously and professionally while providing quality customer service.
• Manages day to day workflow of the welcome area. 
• Resets conference rooms after meetings or presentations.
• Manages conference room scheduling and schedules meetings as requested.
• Restocks coffee bars and ensures continued cleanliness of all common areas.
• Place office supply restock orders: equipment for new employees, office supplies, consumables.
• Serve as a point of contact for New Orleans Office maintenance, supply requests and technological support.
• Assign alarm codes to new hires.
• Provide troubleshooting support for business related platforms, applications and technology.
• Assist with other administrative duties and overall office support.
• Special projects, as assigned.

Requisites

• Flexible and able to function well in a fast-paced environment.
• Maintains a high degree of confidentiality and adherence to the practice of business ethics.
• Excellent interpersonal skills and the ability to interact with all levels of staff.
• Multi tasker and the ability to prioritize.
• Ability to independently solve problems.
• Exemplary planning, multi-tasking, and time-management skills.
• Active learner: taking initiative comes naturally. 
• Exceptional verbal and written communication skills.
• A valid driver's license and access to a vehicle for work purposes.

Schedule & Compensation

The PT Office Coordinator role is a part-time (25 hours per week) position based out of the Heirloom New Orleans Office. The position requires that the applicant is available for 3 working days during regular business hours of 9-5 or for 5 working days, 5 hours per day. Compensation for this position is hourly  and commensurate with experience.

How to Apply

Qualified applicants should submit the materials listed below to jobs@stayheirloom.com. 

• Resume.
• Cover letter specifically addressing the essential functions of this role in relation to your skills, background, and experience. 
• Any additional material(s) you would like considered as part of your application.