Tales of the Cocktail Foundation is looking for an organized, reliable, and diligent Events & Programming Assistant to join our team! The Events & Programming Assistant will support our Events and Programming departments in the coordination of a variety of events including our Cocktail Apprentice Program and Tales of the Cocktail.

Tales of the Cocktail 2024 will be held in New Orleans this July 21-26th, creating a unique opportunity to learn and grow with the nonprofit organization as we prepare for our biggest fundraiser of the year. The Events and Programming Assistant will walk away from this role with the skills, tools and best practices of what goes into planning and creating programming for a large-scale event.

Tales of the Cocktail Foundation is an Equal Opportunity Employer.

Pay Rate: $15 - $25/ hour, depending on experience level. This is a part-time, hourly (non-exempt) position, working 20-25 hours each week, based in New Orleans, LA. This hybrid role requires travel in and around the Greater New Orleans Area for quarterly in-person meetings and in-person participation at Tales of the Cocktail Foundation events.

KEY RESPONSIBILITIES:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

      -   Administrative duties may include meeting coordination, assisting with agenda planning, and note taking.

      -   Attend weekly virtual 1:1, Events and Programming meetings, Team Meetings, and any meetings with external planning partners

      -   Attend New Orleans-based and virtual Quarterly Team Retreats

      -   Assist in executing local errands

      -   Support in the planning and execution of TOTC Education

                ○   Coordinate Presenter data

                ○   Assist in organizing information for the seminar schedule

      -   Year-round support of Tales of the Cocktail Foundation Programs

                ○   Cocktail Apprentice Program

                ○   Beyond the Bar Program

                ○   Philanthropy & Development Program

                ○   Spirited Awards

      -   Manage the Staff and Volunteer programs for Tales of the Cocktail

                ○   Coordinate issuing staff and volunteer invitations

                ○   Maintain spreadsheets for hired festival staff and volunteers

                ○   Prepare and update materials for staff and volunteers

      -   Tales of the Cocktail

                ○   Assist the Events and Programming team to:

                        ■ Manage staff and volunteers day-to-day

                        ■ Organize and maintain events databases including data entry and compilation.

                        ■ Assist in supporting all event logistics onsite

                        ■ Coordinate CAP transportation credits

                ○   Post-Tales

                        ■ Organize presenter & staff payments

                        ■ Post-event reporting

                        ■ Vendor payments

REQUIREMENTS

-     Must be committed to, and enthusiastic about, the mission and vision of TOTCF

-    Local to the New Orleans area

-    Have use of vehicle

-    Must have access to a laptop to use for work

-    Must have working knowledge and experience with Google Drive

-    Events Experience preferred.

-    A strategic thinker who is adept at multitasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes;

-       Outgoing, straightforward, and creative;

-       Able to work independently and take initiative;

-       Results-oriented;

-       An adaptable, flexible problem-solver;

-      Team-focused, enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success; and

-       A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.

WORK AUTHORIZATION

-       Must be currently authorized to work in the United States for any employee and provide documentation supporting this authorization.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

-      While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk; use hands and fingers, handle or feel; and reach with hands and arms.

-      Maintain visual attention and mental concentration for significant periods of time

-      Extended periods of sitting while using a computer or other devices are common.

-      Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

-      Must occasionally lift or move office products, marketing materials, and supplies, up to 20 pounds.