Production Coordinator – Reports to Operations Director, Andrew Woodruff

JOB DESCRIPTION: The Production Coordinator supports Operations Director in all aspects of Event Production, with a special focus on staging, tenting, logistics, permitting, inventory, signage, and procedures. This seasonal and part time position is perfect for someone with experience and passion for event production, a flexible Springtime schedule, and a get-it-done attitude. Formerly known as the Operations Assistant – this is a vital role with real responsibilities before and during Festival. May be asked to represent Operations Director in key vendor relationships. Production coordinator will manage interns and supervise select CREW positions. 

·             PRE-FESTIVAL: Production Coordinator will work with Operations Director in creation of spreadsheets, files, binders, bins, maps, permitting. Lead inventory management (equipment, signage, supplies, etc.) Assist in preparation of meetings, be professional and detailed in note-taking during supplier meetings. Create and laminate signage, credentials, production schedules, contact lists. Assist in the parking process for all necessary staff, suppliers, and sponsors.

·             LOAD-IN: As a representative of the FQFI Operations Department, the Operations Coordinator will have important knowledge that may be called upon for on-site communication and coordination with suppliers, site representatives, and staff during load-in. Help in management of Operations Crew at each site. This can include answering on-site questions, providing relief, water distribution, delivering necessary supplies, and giving respectful direction. Odd-duties: must be able to lift 30lbs comfortably.

·             DURING FESTIVAL: Provide assistance where needed before, during and after festival each day, which may include; Moving supplies, equipment, or people (via golf cart) anywhere within our festival sites, signage installation, filling out incident reports, communicating on behalf of Operations Director. Representative of the festival Operations Department and report issues to Director as necessary

·             LOAD OUT: Assist in removing equipment from festival grounds and returning back to FQFI offices and suppliers. Inventory signage, equipment, supplies from festival sites. Provide written wrap report, complete invoice review, and discuss preliminary changes for next year’s event.

BENEFITS: Hourly, seasonal position. $20 / hour, IRS form W9 position. Parking provided at FQFI office in the French Quarter. Meals provided on event days.

TERM: Role dependent, but generally part time, January through April, 2023. Flexible hours with a mutually agreeable schedule, Monday through Friday. Must be available for all four (4) French Quarter Festival event days – April 13, 14, 15, 16 (Thurs-Sun), long days working in the field producing French Quarter Festival 2023.

REQUIREMENTS:

·         Strong Organizational Skills

·         Strong Internal Time Management

·         Strong Communication Skills

·         Independent Decision Making

·         Reliable transportation to French Quarter

·         Willingness to take on new tasks

·         Ability to Lift up to 30lbs

·         Massive Attention to Detail

·         Strong Skills in MS Office Applications and Google Drive Suite

·         Team Player

EXPECTATIONS:  All Crew/Staff/Interns are expected to act in a kind and professional manner at all times. FQF is a family friendly festival and that respect for our fans is mirrored in how we treat our crew, volunteers, vendors, musicians, sponsors, and neighbors. During the Event, CREW must be comfortable communicating via handheld radio, lifting up to 30lbs, and interacting with the public. CREW may be required to report and document incidents that occur during production. If driving a golf cart CREW will be required to have a valid driver’s license on their person at all times.

TIMELINE (ESTIMATED):

4 months, part time seasonal work. Flexible in office schedule, Monday through Friday.

HOW TO APPLY

ABOUT FQFI: 

French Quarter Festivals, Inc. (FQFI) annually produces three festivals: French Quarter Festival, Satchmo SummerFest, and Holidays New Orleans Style. FQFI is a 501c(3) nonprofit organization whose mission is to promote the Vieux Carré and the City of New Orleans through high quality special events and activities that showcase the culture and heritage of this unique city, contribute to the economic well-being of the community, and instill increased pride in the people of New Orleans. FQFI is run by a non-profit organization team of eight individuals who are the leaders of their own respective departments. French Quarter Festival is the largest free festival in the South and featured 20 stages of live music in 2022. Visit FQFI.ORG to learn more.

TO APPLY:

·         Apply directly by emailing both FrontDesk@FQFI.ORG and Andrew@FQFI.ORG in one single email

·         Include your full name and ‘Coordinator Application’ in the subject line of your email

·         Include a resume/CV and (2) references – REQUIRED

·         Note which position(s) you are applying for. Applicants may apply to be considered for all positions, but only one individual will be selected for each position.

·         Cover letter or personal statement of interest encouraged but not required.

·         Please review your availability for the dates of the position(s) you are seeking, prior to applying

o   Must be available for in-office work within in a Monday to Friday framework,

o   AND be available for Event Dates April 13-16, 2023.

·         Applications accepted on a rolling basis starting Tuesday Nov. 22, 2022 - until all positions are filled.

·         Interviews will be conducted virtually, starting Monday Nov. 28, 2022 - until all positions are filled.

DATE RANGE

EST. SCHEDULE PER WEEK

EST. HRS PER WEEK

# OF WEEKS

1/9/2023 to 1/13/2023

2 days (5 to 6 hr days)

10

1

1/16/2023 to 3/17/2023

3 days (5 to 6 hr days)

15

9

3/20/2023 to 4/1/2023

5 days (6 to 8 hr days)

30

3

4/10/2023 to 4/16/2023 EVENT

7 days (12+ hr days)

80 +

1

4/17/2023 to 4/27/2023

2 days (5 to 6 hr days)

10

2

** Hours estimated, may vary based on Event Needs and CREW availability **