Canal Barge Company, Inc.

Accounts Payable Clerk

I. BASIC FUNCTION

The Accounts Payable Clerk is a collaborative team player responsible for processing a high volume of supplier invoices accurately and timely while collaborating with team members in Accounts Payable and other areas of CBC. This position creates significant value by developing relationships with suppliers, identifying and resolving

invoice discrepancies, taking advantage of discounts, and finding efficiencies to streamline our business processes.

The Accounts Payable Clerk must be a highly organized team player with excellent communication skills who provides quality service to CBC’s suppliers and within the organization.

II. POSITION RESPONSIBILITIES

The Accounts Payable Clerk will primarily be responsible for processing invoices received from suppliers of logistics services by performing the following responsibilities:

• Review invoices received from suppliers for services related to boat and barge activities and match the invoices against events in the company’s logistics system.
• Collaborate professionally and effectively with others internally to resolve issues when discrepancies are identified between the invoices and the logistics system.
• Develop strong relationships with suppliers and contact them as needed to obtain or clarify missing or inaccurate invoice information.
• Ensure invoices have the proper authorization based on established guidelines.
• Provide quality control by conducting daily invoice audits.
• Work with the Accounts Payable Manager and others to identify and implement process improvements.
• Periodically cover receptionist duties including handling incoming telephone calls.

The Accounts Payable Clerk will also be trained to handle the following tasks to provide back-up for other Accounts Payable staff members.

• Matching supplier invoices for asset maintenance and other activities against purchase orders in the company’s procurement systems.
• Audit employee expense reports for accuracy and adequate documentation.
• Prepare payment runs to settle fully processed and approved invoices.

III. ORGANIZATIONAL RELATIONSHIP:

The Accounts Payable Clerk will report to the Accounts Payable Manager.

IV. EXPERIENCE AND EDUCATION

• Minimum of 1-3 years of experience in Accounts Payable or related field.
• High school diploma.
• Experience with automated image-based accounts payable software is a plus.
• Basic Microsoft Office skills (Word, Outlook, Excel).

V. CORE QUALITIES OF THE JOB

• Effective multi-tasker who can prioritize work and establish and execute plans to meet deadlines.
• Proven professional who is comfortable communicating with internal and external customers verbally, in writing, and using video conferencing collaboration tools.
• Strong team player with the desire to collaborate with teammates and others while also being able to work independently.
• Creative thinker with an unstoppable desire to solve problems and improve processes.
• Highly organized and disciplined worker with a quality mindset who takes pride in all work products and relationships.