Company Overview:

El Guapo is a leading producer of cocktail bitters, syrups and mixers and is known for its commitment to quality ingredient sourcing and sustainability. With a focus on providing exceptional products to the beverage industry, El Guapo is seeking a full-time Assistant to the CEO to join our team. Reporting directly to the CEO, the Assistant to the CEO provides executive & personal support in a one-on-one working relationship. 

Key Responsibilities:

• Track the CEO’s responsibilities & duties to ensure that her time is effectively prioritized and goals achieved
• • Track CEO’s commitments, goals, projects, tasks and deadlines;
  • Ensure items are effectively delegated, reprioritized, or addressed, navigating conflicting demands and time pressure;
  • Maintain the CEO’s calendar; ensure her time is allocated to the highest priorities;
  • Attend select meetings, take notes, capture action items, and ensure follow through;
  • Confirm that attendees will be present and complete preparatory work, such as agendas and reports;
  • Schedule and ensure the CEO is prepared for speaking engagements.
• Represent the CEO in internal and external communications
• • Provide a bridge for smooth communication between the CEO and Board members, staff, supporters and others;
  • Ensure that all stakeholders feel good about their interactions with you and the office of the CEO;
  • Assist the CEO in the timely management of communications; including written, telephone, email and voicemail;
  • Draft and edit letters, documents, emails, proposals that is often sensitive and confidential and ensure follow up with those that require answers, responses and written replies; this will require working closely with the development and marketing team;
  • Ensure that the CEO’s bio is kept up to to date and responds to requests for materials regarding the CEO and the organization in general;
  • Monitor incoming emails to the CEO’s account and aid with quick replies when appropriate.
• Manage administrative and logistical Issues
• • Maintain the CEO’s calendar;
  • Arrange complex and detailed travel plans, itineraries, and agendas;
  • Coordinate onsite meetings, luncheons, coffees, in-house events such as dinners or fundraisers;
  • Greet and check-in guests for appropriate meetings and events;
  • Make purchases on behalf of the CEO;
  • Gather and organize receipts for any purchases by the CEO to share with the accounting team;
  • Assist in file organization (example Dropbox, Monday.com);
  • Conduct research on certain tasks that may be time consuming for the CEO;
  • Preparing presentations when needed; work closely with Marketing team;
  • Performing personal errands and activities to save time such as dropping off checks, documents, gifts, vehicle maintenance, shopping, etc;
  • Point of contact “when needed” for services at the CEOs residence. Contractors, Tech, repairs, etc. in order to save time for the CEO to do business related activities.
• Support partner relationship development
• Follow up on contacts made by the CEO; support the cultivation of ongoing relationships;
• • Foster relationships with complimentary brands and business to create opportunities that enhance El Guapo's visibility and increase sales;
  • Keep in contact with key decision makers on behalf of CEO.
• Perform other related duties as requested or responsibilities dictate.

Qualifications

• Bachelor’s degree required
• Work experience as an Executive Assistant, Personal Assistant or similar position a plus
• Driver’s license, auto insurance, and reliable transportation
• Team Focused & Collaborative: Promotes cooperation and commitment within a team to achieve goals and objectives; collaborates with team members, shares ideas and differences openly; receptive to new ideas, and adapts to change as necessary
• Self-Accountability & Work Standards: Sets high standards of performance for self and assumes responsibility and accountability for successfully completing assignments or tasks
• Stress tolerance: Maintains composure in highly stressful or adverse situations
• Valuing Diversity: Helps to create an environment that embraces diversity and advocates for equity
• Professionalism and Personal Boundaries: Conducts self within appropriate and expected professional boundaries and policies
• Confidentiality, Integrity, Ethics, and Trust: Maintains confidentiality and earns others’ trust and respect through consistent honesty and professionalism in all interactions
• Highly organized, and highly detail-oriented with strong project management and organization skills; able to perform and prioritize multiple tasks seamlessly
• Proven ability to use outstanding interpersonal, political navigation, and communication skills to build strong relationships and negotiate challenging situations, often with senior executives, in a friendly and professional way
• Strong written and interpersonal communication skills
• Excellent organizational skills and is able to work independently and collaboratively with minimal supervision
• Comfortable in a high performing, fast-paced and quickly growing organization; demonstrated ability to achieve high performance goals, meet deadlines and adapt to changing circumstances
• Emotional maturity

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Candidates must be able to lift up to 50 pounds
• Ability to write by hand and use the keyboard to perform general functions
• Ability to communicate by speech and hearing continuously
• Visual acuity (close, distant, peripheral vision, and the ability to adjust focus and view accurate color perception) needed for detail work, and computer use
• Ability to sit for extended periods of time
• Some travel may be required
• Working Days & Hours: Monday - Friday 8AM to 5PM with some nights and weekends required

Compensation:

• Salary commiserate with experience
• Medical, Vision and Dental insurance
• Paid holidays with extended holiday calendar including Lundi Gras + Mardi Gras
• PTO
  

If you are passionate about the beverage industry, have a knack for building relationships, and are excited about the opportunity to contribute to the success of El Guapo, we invite you to apply for this position. Join us in delivering exceptional products and experiences to our customers. To apply, please submit a resume, references and a cover letter.

El Guapo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.