ALL INTERESTED APPLICANTS MUST APPLY VIA CITY WEBSITE: https://www.governmentjobs.com/careers/kennerla/

35 HOURS PER WEEK POSITION

ONE CURRENT VACANCY

Under general supervision, performs a variety of administrative and purchasing activities to ensure the most cost-effective procurement of equipment, supplies, materials, and services for all end user departments. The position of reviews all purchases for compliance with City Ordinances, State Public Bid Law, and MUNIS financial software procedures prior to issuance of purchase orders. Reports to the Assistant Director.

DUTIES OF RESPONSIBILITIES:

ESSENTIAL JOB FUNCTIONS

Processes all requisitions; converts requisitions to purchase orders; ensures accuracy, completeness, and compliance.

Issues purchase orders for all administrative departments. Make decisions on what is assigned a purchase order according to standard procedures and compliance with City Purchasing Policy.

Prepares Purchase Order Proof Report for Program Specialist to verify data entered for all purchase orders prior to printing of purchase orders.

Processes telephone, sealed, and letter bids; prepares and maintains bid files; verifies, copies, and makes folders and memorandums for telephone and letter sealed bids.

Reports to the Director and Assistant Director any questionable purchases or processes.

Researches current State and/or Parish contracts; identifies possible bidders; prepares and mails all addenda and addendums occasionally; attends bid openings; reviews bids after opening; makes a tally sheet; copies to departments; scans all bids; returns bid bond cashier checks and certified checks.

Creates and maintains electronic and paper vendor files; sends new vendor packets with letter.

Processes monthly purchase orders for departments.

Orders supplies for departments.

Researches where departments can obtain needed supplies for the most competitive price.

Issues and updates fuel cards.

Assists in supplemental training of employees in financial software system and educating them on City Purchasing Policy.

Assists with calls from vendors and other employees to verify payment to vendors.

Receives and/or reviews various records and reports such as requisitions, outgoing/incoming bids, vendor packets, fuel card request.

Prepares and/or processes various records and reports such as hand written requisitions, memorandums to departments, office supply orders, return of certified cashier checks, and open purchase order letters.

Refers to State and Parish contracts, Internet, City telephone directory, verbiage list, resolutions, ordinances, policy and procedure manuals, publications and reference texts, etc.

Notifies departments of contracts that will expire for further action by requesting department, whenever applicable.

Operates a variety of office equipment and machinery such as copy machine, adding machine, fax machine, computer, printer, etc.

Uses a variety of tools such as stapler, standard office tools, etc.; a variety of supplies such as copy paper, staples, writing instruments, general office supplies, etc.; and a variety of computer software such as Microsoft Office (Outlook, Word, Excel), Munis System, Internet etc.

Interacts and communicates with various groups and individuals such as Assistant Director, other Buyers, Accounts Payable Clerk, Director, all City departments, and the general public.

ADDITIONAL JOB FUNCTIONS

Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc as needed

Answers telephone and handles office visitors (departmental employees and vendors).

Processes incoming/outgoing mail on a rotating basis.

Provides backup support for other departmental positions when those employees are absent from work.

Attends bid openings and assists ensuring that bids are read aloud in accordance with state public bid law.

Files and scans all purchase orders and bid documents into City's paperless system.

Performs related duties as required.

MINIMUM QUALIFICATIONS:

Requires a high school diploma or equivalent with a minimum of two or more years of purchasing experience; or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must be proficient in typing and have general computer skills. Must possess a valid Louisiana ID.

Supplemental Information:

The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.

>>>> An attached resume will not replace a completed application. <<<<

****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.****

DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.