Bookkeeper and Office Manager

About Us: We are a dynamic and fast-paced construction and development firm with projects across multiple states. We pride ourselves on delivering top-quality work and maintaining strong relationships with our clients and partners. We are currently seeking a highly motivated and detail-oriented bookkeeper and office manager to join our team and support our growing operations.

Position Overview: As a Bookkeeper and Office Manager, you will play a crucial role in managing the financial aspects and organization of our projects. You will be responsible for maintaining accurate records of job costs, tracking vendor and subcontractor payments, and ensuring all financial transactions are recorded meticulously. On site meetings or errands to job sites may be needed. This role requires a self-starter who can handle multiple projects simultaneously, provide valuable insights for financial planning, and communicate effectively with the company owner and other stakeholders.

Key Responsibilities:

• Record Transactions: Accurately record all financial transactions, including equipment purchases, receipts, and subcontractor payments.
• Manage Job Costs: Maintain detailed records of job costs, such as labor, materials, subcontractors, and overhead expenses. Ensure costs are accurately allocated to the appropriate projects.
• Handle Payments: Track and manage incoming and outgoing vendor and subcontractor payments. Ensure bills are paid on time and invoices are collected and sent.
• Reconcile Accounts: Regularly reconcile bank statements, credit card statements, and other financial accounts to ensure accuracy.
• Prepare Tax Documents: Prepare and file tax-related documents and reports. Assist with annual audits as needed with assistance from our accounting firm. 
• Financial Planning: Provide data and insights to assist with financial planning and decision-making.
• Organize Records: Maintain and organize financial records, ensuring they are easily accessible and secure.
• Handle Queries: Address and resolve financial queries from vendors, or clients.
• Communication: Follow up and conduct weekly calls with the busy company owner to discuss financial matters and project updates.
• Qualifications:
  Benefits:
• • Proven experience as a bookkeeper or in a similar role, preferably within the construction industry.
  • Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
  • Strong understanding of financial principles and job cost accounting.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple projects and meet deadlines in a fast-paced environment.
  • Strong communication skills and the ability to work independently and as part of a team.
  • Self-starter with a proactive approach to problem-solving and follow-up.
• • Competitive salary based on experience.
  • Room for growth and advancement within the company.
  • Health insurance
  • Flexible schedule