McGlinchey Stafford is seeking two experienced Legal Secretaries offering 3+ years of experience for our New Orleans. Our Legal Secretaries support multiple attorneys and are assigned a variety of responsibilities, some of which are described below. Successful candidates must have excellent time management skills, be technically savvy, have strong verbal and written communication skills, and be able to efficiently prioritize and complete tasks in a fast-paced environment.  Salary is negotiable.

Technical requirements include:

• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint);
• Advanced knowledge of Adobe Acrobat, including bates labeling, splitting and combining PDF documents, optimizing and reducing PDF files, etc.;
• Advanced knowledge of e-filing systems and procedures in state and federal courts;
• Experience and knowledge working with file-sharing tools to share documents;
• Experience with and a good understanding of the litigation process, as it pertains to the role of a legal assistant;
• Knowledge of the technology and processes required to assist attorneys with timekeeping, billing, and other administrative tasks;
• Experience working with electronic document management systems; and
• The ability and willingness to quickly adapt to and learn new technology, as needed.

Administrative Requirements include:

• Entering conflicts checks and opening client files;
• Assisting attorneys with scheduling, calendaring, and planning business travel;
• Communicating with clients, opposing counsel, and other third parties at the direction of the attorneys;
• Managing the electronic case files;
• Calendaring and docketing litigation deadlines;
• Assisting attorneys with time entries;
• Preparing attorney and office expenses;
• Processing payment of vender invoices; and
• Assisting with general office duties.