OVERVIEW

ARB Meetings and Events (ARB), a corporate meeting and event management firm based in New Orleans, is seeking candidates for an Associate Meeting & Project Coordinator.  ARB is a full-service meeting and event management company with clients across the US.  Our projects range in scope and size from 15 to 1,500 people and are based in New Orleans and throughout the country. 

We are currently in search of an energetic, highly motivated Associate Meeting & Project Coordinator to join our team. If you thrive in a small team environment and can balance multiple priorities and drive towards results, this is a great opportunity to join a company that continues to beat our own growth records. This is an entry level position and offers the ideal candidate a tremendous opportunity for growth and hands-on learning in a fast paced and dynamic company.

RESPONSIBILITIES

This position’s main tasks include day-to-day management and coordination of multiple conferences and events.  Responsibilities include, but are not limited to:

·       Manage all incoming communications from all stakeholders, including but not limited to attendees, sponsors, and speakers.

·       Maintaining and updating accurate attendee lists for multiple events and conferences simultaneously

·       Implementing a systematic approach to track weekly progress and metrics related to attendee engagement and report this data to the team, providing strategic advice on trends

·       Oversee overall attendee management for conferences and events, including registration tools, ongoing communication, and onsite management

·       Assisting senior staff in managing budgets, invoicing, and financial reconciliation of projects.

·                         Support exhibitor management during pre-planning phase of event and assist in exhibit hall set-up

·       Collaborate and coordinate with a diverse array of stakeholders including vendors, exhibitors, clients, and attendees.

·       Support team members in planning and developing programs according to event/conference requirements

·       Manage, with direction and input from senior staff, agendas for client meetings

·       Assist with on-site event management at all conferences and events

REQUIREMENTS

The ideal candidate would possess the following:

-       Four-year college degree

-       1+ year of event or project management experience

-       Strong project management, organizational and communication skills

-       Strong follow-through, attention to detail, and clear vision with the understanding of when to take accountability

-       Ability to function in a self-directed environment

-       Ability to set proper expectations for clients while maintaining a service-minded approach to all client needs and direction

-       Desire to have fun and work in an exciting environment

-       Love of travel

-       Knowledge of Microsoft Office (Word, Excel, and PowerPoint), Canva, and Brevo

-       Innovative thinker who is positive and proactive

-       Experience updating WordPress and managing client social media accounts

-       Travel as requested to conferences, clients, vendors, tradeshows

Please send resumes:

·       Via email to Anne Michaels at amichaels@ARBmeetings.com

·       Mail to: ARB, Attn: Anne Michaels, 7220 Earhart Blvd., New Orleans, LA 70125