Event Coordinator-Entry Level Position at Pitot House

Job Type: Full Time, Salaried Position, 3 weeks PTO

Job description

The Louisiana Landmarks Society (LLS) is a non-profit, 501 (c)3 preservation advocacy organization established in 1950. LLS is the owner and operator of the historic Pitot House circa 1799 West Indies-style home along beautiful Bayou St. John, offering event rentals, guided tours and educational programming for the public. Enjoy working in small, busy, friendly environment with office bayou views.  

We are seeking a highly motivated, multi-tasker, detail-oriented and engaging personality to oversee all events including weddings and special occasions held at the Pitot House. As well as assist with booking tours, general communications and duties as needed by the organization. 

Must be good at working with the general public, self-assured, punctual, sincere and pleasant
in all communications with clients. The ability to relate to people in an upbeat, positive manner. We are seeking a team player, good listener, positive communicator and self-motivated.

Event rentals

• Coordinate rental of site through visits with potential clients, emailing potential
  clients requested information, effectively communicating policies and guidelines to potential clients
• Maintain communication with Pitot House Event Liaisons
• Must maintain a good working relationship between The Pitot House and contracting clients
• Follow the policies and guidelines of The Pitot House and defer to the executive director on any questions that go outside of standard practice
• Responsible for generating invoices for fees, returning deposits, paying contractors and working with the neighboring Cabrini High School with parking
• Available to work event rentals individually or with another staff person when or if needed

Tour Management:

• Assist in scheduling of all tours, including special tours with school groups, senior centers or the like
• Keep track and process all payments for scheduled tours
• Ability to give tours and willingness to jump in as a guide when needed
• Work with volunteer docents in scheduling tours and special events

Membership and Communications management:

• Oversee and maintain organizational memberships, renewals, and solicitation
• Maintain membership database in Little Green Light
• Assist in managing and updating social media as needed

General duties with Louisiana Landmarks:

• Assist and help create programs and events as needed (i.e. Spring Music Series, Bastille Day Party, Holiday Market, New Orleans 9 Most Endangered press event, Fall Fête du Jardin, etc.)
• Attend and report at board meetings as deemed necessary 

Position Requirements/Qualifications:

• A college degree is preferred and a minimum of 2 years of experience or internship experience overseeing events, weddings, catering or some sales management, non-profits
• Must have excellent customer service, written and verbal communication skills
• Strong organizational, technical and selling skills are required
• Data entry and data management skills required
• Appreciation of history, historic preservation or house museums is a plus
• Experience working for a non-profit organization is a plus
• Flexible work hours tmay include occasional nights and weekends (during busy season ie. April/October)
• Appropriate, professional appearance and presentation
• Strong computer knowledge in Microsoft Word, Excel, Constant Contact or similar, experience in Adobe Suite package, a plus
  Please provide cover letter and resume. Entry level position, salary range $38-40K