Sponsorship Coordinator – Reports to Chief Development Officer, Sabrina Cutaia

REQUIREMENTS:

·         Strong Organizational Skills

·         Strong time management

·         Strong communication Skills

·         Independent decision making

·         Reliable transportation to French Quarter

·         Willingness to take on new tasks

·         Ability to lift up to 30lbs

·         Excellent Attention to Detail

·         Strong skills in MS Office & Google Drive

·         Team player

·         Positive attitude

EXPECTATIONS:  All Crew/Staff/Interns are expected to act in a kind and professional manner at all times. FQF is a family friendly festival and that respect for our fans is mirrored in how we treat our crew, volunteers, vendors, musicians, sponsors, and neighbors. During the Event, CREW must be comfortable communicating via handheld radio, lifting up to 30lbs, and interacting with the public. CREW may be required to report and document incidents that occur during production. If driving a golf cart CREW will be required to have a valid driver’s license on their person at all times. 

JOB DESCRIPTION: The Sponsorship Coordinator t role is a paid contract position, and offers an invaluable learning opportunity for someone interested in large scale special event production, non-profit work, and areas of sponsorship/development. Schedule starts slow (approx. 8-15 hours a week) and builds gradually towards festival as needed. Must be available to work long hours from Monday, April 10 through Monday, April 27. This role requires an individual who displays the following traits: detail oriented, well organized, punctual, positive, solution-oriented, with a kind and friendly demeanor. The Sponsorship Coordinator must be able to effectively and respectfully communicate with sponsors, Board Members, staff, suppliers, volunteers, and festival attendees at all times. It is preferable that Sponsorship Assistant has a vehicle as he/she will be asked to deliver sponsor packages a few weeks before event. May be called upon to perform additional duties as needed, including, but not limited to:  standing post, running errands, moving supplies and equipment, helping other teammates. Confidentiality and appropriate behavior with FQFI sponsors is required at all times.

• PRE-FESTIVAL: Database management for the 2023 French Quarter Festival, to include: Sponsor deliverables (merchandise, hospitality wristbands, food tickets, hotel rooms, etc.), Sponsor banners and scrims. Create and manage spreadsheets, files, binders, bins. Sort, organize, inventory banners, large stage scrims, supplies. Assist in preparation of meetings. Create and deliver/prepare mailing of sponsorship bags, including hospitality wristbands and merchandise. Pick up donations and purchases
• LOAD-IN AND DURING FESTIVAL (physical production): Support the Chief Development Officer and the sponsorship program through production. Hang banners and signage; Set up hospitality areas, including shifting furniture; manage hospitality areas; make rounds to check on sponsorship areas; help out wherever needed, including but not limited to sponsor activation and hospitality area.
• LOAD OUT: Gather, inventory, and organize sponsorship banners, signage, supplies

COMPENSATION: Hourly, seasonal contractor position. $20 / hour leading up to and following the festival, paid semi-monthly. Flat rate of $1300 for all four festival event days, April 13th - 16th. IRS forms W9/1099. Parking provided at FQFI office in the French Quarter. Meals provided on Festival event days. 

TIMELINE (ESTIMATED): Start date approximately February 1, 2023 – through April 19, 2023. Flexible hours February-Beginning of April; hours increase in April and full time during the 4 festival days.

HOW TO APPLY

·         Apply directly by emailing Sabrina@FQFI.ORG

·         Include your full name and ‘Coordinator Application’ in the subject line of your email

·         Include a resume/CV and (2) references – REQUIRED

·         Cover letter or personal statement of interest encouraged but not required.

·         Please review your availability for the dates of the position(s) you are seeking, prior to applying

o   Must be available for in-office work within in a Monday to Friday framework,

o   AND be available for Event Dates April 13-16, 2023.

ABOUT FQFI: 

French Quarter Festivals, Inc. (FQFI) annually produces three festivals: French Quarter Festival, Satchmo SummerFest, and Holidays New Orleans Style. FQFI is a 501c(3) nonprofit organization whose mission is to promote the Vieux Carré and the City of New Orleans through high quality special events and activities that showcase the culture and heritage of this unique city, contribute to the economic well-being of the community, and instill increased pride in the people of New Orleans. FQFI is run by a non-profit organization team of eight individuals who are the leaders of their own respective departments. French Quarter Festival is the largest free festival in the South and featured 20 stages of live music in 2022. Visit FQFI.ORG to learn more.