Office Coordinator – Reports to Operations Director, Andrew Woodruff

JOB DESCRIPTION: The Office Coordinator is an essential part of the French Quarter Festivals, Inc. team in the months leading up to French Quarter Festival. The Office Coordinator’s primary focus is daily office operations and communications – including receptionist duties like managing phone, email, scheduling, and receiving guests – but also extends to help individual departments with assignments as needed, such as: managing festival contact list, using DocuSign to send and receive CREW paperwork, managing supply inventory, completing merchandise fulfillment, proofreading and document creation. Ideal candidates are team players with clear communication skills, a ‘whatever it takes’ attitude, and an outgoing personality. The Office Coordinator will also be asked to receive office deliveries, distribute parking codes, make credentials, and assist in light administrative tasks, such as printing, laminating, and organizing. Office Coordinator will work from the Front Desk workstation at FQFI offices.

·             PRE-FESTIVAL: See above: manage office communications and operations –  3 days a week

·             LOAD-IN: Oversee high volume of calls, office visitors, vendors, crew. Organize, store, and handout production packets; assist in team-wide meetings; onboard and delegate to interns –  5 days a week.  

·             DURING FESTIVAL: In Office during event days 9am-5pm. May be asked to substitute for roles on site during event if needed / pending availability.     

·             LOAD OUT: Receive food tickets, manage Lost and Found, take inventory, write thank you notes, follow up on post-festival tasks and communications, complete wrap notes.

BENEFITS: Hourly, seasonal position. $20 / hour in office. IRS form W9 position. Parking provided at FQFI office in the French Quarter. Meals provided on event days.

TIMELINE (ESTIMATED):

4 months, part time seasonal work. Flexible in office schedule, Monday through Friday. 

REQUIREMENTS:

DATE RANGE

EST. SCHEDULE PER WEEK

EST. HRS PER WEEK

# OF WEEKS

1/16/2023 to 3/3/2023

3 days (7 hr days)

21

7

3/6/2023 to 3/24/2023

4 days (7 hr days)

28

3

3/20/2023 to 4/1/2023

5 days (8 hr days)

40

2

4/10/2023 to 4/16/2023 EVENT

5 days (12 hr days)

60 +

1

4/17/2023 to 4/27/2023

3 days (7 hr days)

21

2

** Hours estimated, may vary based on Event Needs and CREW availability **

·         Strong Organizational Skills

·         Strong Internal Time Management

·         Strong Communication Skills

·         Independent Decision Making

·         Reliable transportation to French Quarter

·         Willingness to take on new tasks

·         Ability to Lift up to 30lbs

·         Massive Attention to Detail

·         Strong Skills in MS Office Applications and Google Drive Suite

·         Team Player

EXPECTATIONS:  All Crew/Staff/Interns are expected to act in a kind and professional manner at all times. FQF is a family friendly festival and that respect for our fans is mirrored in how we treat our crew, volunteers, vendors, musicians, sponsors, and neighbors. During the Event, CREW must be comfortable communicating via handheld radio, lifting up to 30lbs, and interacting with the public. CREW may be required to report and document incidents that occur during production. If driving a golf cart CREW will be required to have a valid driver’s license on their person at all times. 

HOW TO APPLY

ABOUT FQFI: 

French Quarter Festivals, Inc. (FQFI) annually produces three festivals: French Quarter Festival, Satchmo SummerFest, and Holidays New Orleans Style. FQFI is a 501c(3) nonprofit organization whose mission is to promote the Vieux Carré and the City of New Orleans through high quality special events and activities that showcase the culture and heritage of this unique city, contribute to the economic well-being of the community, and instill increased pride in the people of New Orleans. FQFI is run by a non-profit organization team of eight individuals who are the leaders of their own respective departments. French Quarter Festival is the largest free festival in the South and featured 20 stages of live music in 2022. Visit FQFI.ORG to learn more.

TO APPLY:

·         Apply directly by emailing both FrontDesk@FQFI.ORG and Andrew@FQFI.ORG in one single email

·         Include your full name and ‘Coordinator Application’ in the subject line of your email

·         Include a resume/CV and (2) references – REQUIRED

·         Note which position(s) you are applying for. Applicants may apply to be considered for all positions, but only one individual will be selected for each position.

·         Cover letter or personal statement of interest encouraged but not required.

·         Please review your availability for the dates of the position(s) you are seeking, prior to applying

o   Must be available for in-office work within in a Monday to Friday framework,

o   AND be available for Event Dates April 13-16, 2023.

·         Applications accepted on a rolling basis starting Tuesday Nov. 22, 2022 - until all positions are filled.

·         Interviews will be conducted virtually, starting Monday Nov. 28, 2022 - until all positions are filled.