The role of the Administrative Assistant and Operation Manager is to provide administrative support to The Water Collaborative’s staff through our growing process.  Since 2019, The Water Collaborative’s impact has grown to include climate adaptation and mitigation strategies, water and environmental justice, intersectional environmentalism, and the built environment. With this growth the needs of the organization have grown as well going from 1 full time staff member to 5 in two years. To ensure the sustainable growth of the organization, we are seeking a AAO to support in day-to-day task and increase the organization’s sustainability and overall impact. In this role, the AAO will provide general office support for the organization and assist in directing communications between staff, partners, and funders. Additionally, this role includes managing certain aspects of our social media in partnership with our branding agency.  The Water Collaborative is a Hybrid office but due to the nature of our work, the role must be based in Southeast Louisiana.

SALARY RANGE: $45-55K

Specific Task Include:

·         Organize and schedule meetings, appointments, and travel for the Executive Director and staff

·         Develop and maintain a digital filing system in Google Drive and Dropbox

·         Organize and maintain office and printing supplies, equipment, computers, etc.

·         Send, receive and track invoices and payments

·         Support with bookkeeping and payroll when needed

·         Assist with grant reporting requirements/paperwork

·         Receive incoming messages and packages and check the mail weekly

·         Knowledge of Microsoft Word and Excel, Google Suite

·         Assist with developing organization processes (e.g. onboarding/offboarding)

·         Assist with event/meeting planning and logistics

·         Maintain contact lists and listservs on Google and on Give pulse

·         Assist with organization communications (which may include assembling monthly newsletter, posting to social media, etc.)

·         Data Entry; Coordinate regularly with the bookkeeper

·         Coordinate with TWC’s contractors as needed (HR, PR/Marketing, Payroll)

Key Skills and Qualifications Include:

·         High School Diploma or degree in finance, business administration or equivalent

·         Prior experience as an Administrative Assistant is a plus

·         Personable and a team player

·         Highly organized and detail-oriented

·         Strong time management skills

·         Independent and self-motivated work style

·         Demonstrated analytical, interpretive and problem solving-skills

·         Strong interpersonal and communication skills

·         Strong skills in Microsoft and Google Suites

·         Ability to use a variety of platforms such as Mailchimp, Later, Donor box, Slack, YouTube, Squarespace, and Eventbrite