The  primary role of this position is to run the office operations of a commercial real estate company. The day to day duties are primarily to assist with agent and broker/owner needs. However, the agents are independent contractors and the primary direction about agent issues is given by the owner and/or manager of the agents. There is monthly reporting of deals and transactions, annual reporting, reporting to the State and Federal Govt. of payroll, and yearly licensing and dues renewals along with overseeing membership, dues, and enrollment in several organizations. The office manager would report to the property manager for day to day questions, but also with the Broker/Owner for macro level direction.

The Company also has significant property management operations and the office manager will be required to assist with those operations. It is also necessary to cross train to assist on items of the Property Management Company and this includes understanding of those operating systems and software including QuickBooks and Excel. Currently there is an assistant property manager on staff and the office manager may be required to assist in those duties.

In addition to the above responsiblities, the ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with agents and office visitors. 

The office manager will not need to have an active real estate license, and if not licensed information that can be provided to the public is limited. Getting licensed could be an area of growth in the future to possibly provide other services for agents and income potential for the employee.

• Qualifications
• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor